Rules & Regs

Elk Pines RV Resort – A 55+ Resort Community
Rules and Regulations

Thank you for choosing Elk Pines RV Resort!  We will do everything possible to ensure your visit exceeds your expectations.  The following Resort guidelines are in place to make your stay enjoyable.  If you have any questions or concerns, please contact the office staff.

HOURS:

Office Hours:    9 am-4 pm Monday-Saturday, closed Sunday

Quiet Hours:   10 pm – 7 am

Club House:    24 Hour access

Check-Out Time: 11 am

Check-In Time:       1 pm

When checking out prior to your scheduled departure date, you agree to relinquish the site back to the Resort and understand that unused rents are nonrefundable and the site will be reassigned.

RV SITES:  Only one, fully self-contained RV allowed per site. We do not allow pop up trailers, truck campers or tents at the site. RV must be parked in standard back-in condition however, Management may approve non-standard parking options.  Residents are responsible for keeping their site in neat order at all times, including raking of pine needles and cones – place at edge of site for weekly pickup.  If installing a water-feature or drip system for plants at your site, the system must be on a timer to limit and control water usage.  Vehicle canopies, pop-up gazebos, umbrellas, and any other plastic/temporary structures are not allowed at your site.  Household furniture and saunas/spas are not allowed outside your RV.  Small appliances may be located outside with management approval.  Trash and recycling must not be stored at your site.  

OCCUPANCY & GUESTS: Rates are based on double occupancy, registered and age qualified residents only.  At least one occupant must be 55+ years of age – subsequent occupants must be 45+ years of age.  If a unit is sold it must be removed promptly from the park unless you have prior approval from management.  Guests are not allowed to bring pets to the Resort. 

Any additional person(s) occupying the unit or using the resort facilities are considered guests.  Only long-term residents (staying 2+months) may host guests under the age of 45. The maximum number of guests allowed at one time is 2, for a maximum occupancy of 4.  Guests must register at the office prior to their stay.  Charges per guest older than 2 years of age are $5.00/day or $25.00/week. Each guest is limited to 14 consecutive days – the maximum stay for an individual guest is 28 days per season. Unregistered guests and age-disqualified residents will be asked to leave the Resort immediately.

Children must be supervised by an adult at all times. Children are not allowed in the Clubhouse without a supervising adult present.  Resident must be present for guests to stay in unit or use the resort facilities. We do not allow sub-letting of any kind.  If a unit is sold, it must be removed from the Resort, unless Management has provided approval to remain on-site. 

Residents are responsible for the conduct of guests during the visit; guests must be supervised by the host resident at all times. Residents are responsible for any damages or charges created by their guests.  

RATES, RESERVATIONS & CANCELLATIONS:  Rates include water, sewer, trash and basic WiFi.  Daily and Weekly rates include electricity but do not include taxes.

Daily, Weekly, and other reservations that are booked within 60-days of start date are paid in full when booked. 1-month and longer reservations that are booked more than 60-days from start date require a $150 deposit – $100 of the deposit is refundable when written notice is received at the Office 60-days prior to start date.  All other payments are non-refundable.

Sites are guaranteed for Annual reservations only.  All other reservations are subject to site change at Management discretion.

When extending a weekly stay to a monthly reservation, the weekly rate will be charged.  When extending a monthly stay, the monthly rate will be applied, and/or pro-rated to reflect any long-term discounted rate.

All reservations require a credit card on file to cover incidental charges and unpaid balances.  When paying the balance due on your reservation with a credit card, a 3.5% processing fee is charged.

Full payment is due on the reservation start date. Annual residents may pay at check-in if arriving within 5 days of start date.  We accept cash, check, and Visa/MasterCard. If payment has not been received within 5 days of start date, a $50 late fee is added to the balance, with an additional charge of $5/day thereafter.  If payment is not received within 10 days of the start date, the credit card on file will automatically be charged for the balance due, plus a 3.5% processing fee.  Contact the office for more information about fees.

If you plan to leave the Resort for longer than 30 days, please notify the office. After 30 days vacant, without notification, the site will be considered relinquished back to the Resort – no exceptions.

SEASONS & SERVICES: The “Season” starts April 1st and ends October 31st (depending on weather conditions at Management discretion).  During the Season, the Office is open during posted hours and the Clubhouse facilities are available for use 24/7.  Electricity, water, sewer, trash and WiFi services are available year-round, based on availability.  Annual residents may choose to occupy their RV at the site during the off-season (Nov – Mar) with limited services.  RVs left at the site unattended should be winterized by the Resident.

The Resort is secured by a gate during the off-season with access using a gate control device (FOB).  The Resort provides one (1) FOB per site to Annual residents; the cost of an additional FOB or to replacement a lost FOB is $50.  

ELECTRICITY: Daily and Weekly rates include electricity. Monthly and Annual residents receive a monthly invoice for metered use. You may pay with cash or check at the office upon receipt of the invoice. Guests may choose to preauthorize electricity payments to a credit card on file.  Electricity payments by credit card do not incur a processing fee.  Payment is due within five (5) days of invoice date.  If payment is not received within 5 days of the invoice date, we will charge the balance, plus a 3.5% credit card fee to the credit card on file. Any invoices not paid prior to departure will be charged to the credit card on file.  You will receive an email receipt for any payments charged to your credit card.

FIRES: Propane fire rings are allowed at your site, but charcoal grills or fire pits that require wood or pellets are not allowed.  The Resort provides a community fire-pit available for use ONLY AFTER CHECKING AT THE OFFICE FOR LOCAL FIRE RESTRICTIONS.  Contact the office prior to any use of the fire-pit.

VEHICLES: One vehicle is allowed per site; a second vehicle is allowed if the site permits.  Repair work on vehicles is not allowed.  Parked vehicles are not allowed to block the main drive, other sites or fire and exit lanes.  Extra vehicles may be accommodated at management discretion.  Please observe the posted 5-MPH speed limit at all times.  Quads, golf carts, motorcycles and other motorized vehicles are idle-in and idle-out only.  No riding around the park. Only persons with a valid driver’s license may operate vehicles in the Resort.  Guests may park at the site as long as they do not block the main drive or other sites.

PETS:  All pets must be registered at time of check in, 2-pet maximum allowed per site.  Breed Restrictions: Pit Bulls, Rottweiler’s, Doberman Pincers, Chows, Wolf Hybrids, etc.; Management reserves the right to disallow additional breeds at their discretion. Insurance/License: Pet owners must carry a home owner’s insurance policy with liability coverage for their pets. Management may require pet owner to provide proof of insurance, immunization and city licensing for pet. Designated Pet Area: The resort provides a designated off-leash area for your pet to enjoy. Please use the provided bags and bins to dispose of pet waste in this area. Access: Pets are not allowed in any resort buildings. Pets must be on a leash when outside your unit/site. When walking pets anywhere in the Resort, pet must be leashed and under control. Pet owners are responsible for the immediate clean up and disposal of pet waste. Pets are not allowed to urinate or defecate at any site, including your own, and around the Clubhouse area. Pens/Fences: Pens/fences are allowed at your site but must be maintained. Resort personnel will advise on maintenance requirements. Never leave pet unattended at your site.  Pet Noise: Management may require guest to remove noisy or nuisance pets at their discretion. If this occurs and the resident chooses to vacate the resort, there are no refunds for unused rent. Service Animals: MUST be registered at check-in and are considered one of the 2-pets allowed per site. All other standard rules apply to Service Animals.  Guest Pets: Guest are not allowed to bring pets to the Resort, Residents must register any new pet acquired during their stay.

Violation of rules by residents will result in immediate eviction.  Any prepaid rents are forfeited and NO Refunds are given.  We reserve the right to refuse service to anyone and to modify rules and regulations at any time. 

Management assumes no responsibility for accidents, injuries or loss for any cause to a person or property.  Your registration acknowledges your receipt of, and agreement, to these guidelines.